This Privacy Policy applies only to www.cibook.org (the “CIBOOK Website”). CIBOOK is a non-commercial cultural archive initiative produced by DECA MEDIA LLC (“DECA”). This Policy governs privacy for the CIBOOK Website only.
1. Introduction
This Policy describes how we collect, use, store, and protect information connected to the CIBOOK Website, including participant and inquiry workflows.
We follow applicable privacy laws, including GDPR, CCPA and CPRA, and similar frameworks where relevant.
2. Information We Collect
- Inquiry Data: name, email, phone, organization, role, and message content submitted through forms or email.
- Participant Submission Data: materials you choose to provide, which may include biography details, images, statements, and related metadata.
- Technical Data: IP address, browser type, device identifiers, cookies, and analytics data.
3. Voluntary Submission
We do not intentionally request sensitive personal data through the CIBOOK Website. If you submit sensitive data, you do so voluntarily.
4. How We Use Your Information
We use information to:
- Operate, secure, and improve the CIBOOK Website
- Respond to inquiries and manage participant communications
- Administer participant onboarding, documentation, and archive preparation
- Support cultural preservation and long-term stewardship workflows
- Comply with legal obligations
5. Legal Bases for Processing
Where required, we rely on:
- Consent
- Legitimate interests connected to operating and securing the CIBOOK Website
- Contract performance for participant administration
- Legal obligations
6. Sharing of Information
We share limited information with service providers who support the CIBOOK Website and operational workflows, such as hosting, security, analytics, and communication tools.
We do not sell personal information.
7. Participant Materials
CIBOOK content and participant materials remain subject to the applicable participant agreement and permissions.
8. International Transfers
Information may be processed in the United States or other jurisdictions. Where required, we use appropriate safeguards such as Standard Contractual Clauses or equivalent mechanisms.
9. Your Rights
Depending on your location, you have rights to access, correct, delete, restrict, object, or request portability of your information, and withdraw consent where processing relies on consent.
Contact: [email protected]
10. Security
We use reasonable administrative, technical, and physical safeguards designed to protect information. No system offers guaranteed security.
11. Retention
We keep information only as long as needed for the purposes in this Policy, including participant administration and archive preparation, then delete or anonymize it unless law requires longer retention.
12. Governing Law
This Policy is governed by New York law.